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Administration
Customise and manage Helix for your health service.
Centre Settings
Manage your centre's settings and associated details such as adding a new centre, recording your organisation ID to integrate with MyMedicare, updating centre profile, updating demographics details, billing information, work areas and other relevant details.
Finance Configuration
Configure the centre billing details and default fee schedule for patient services.
Fee Schedules
Maintain the default fee schedule for patient services that are not bulk billed or DVA-related, import updated MBS and DVA fee schedules into your instance of Helix, and create customised fee schedules.
Add Fees Manually
Add new fees manually and create multiple fee rates for all the schedules.

Administration
Customise and manage Helix for your health service.
- User Management
  Everyone who needs to access Helix should be added as a user and assigned to a role. Permissions to access various parts of Helix are assigned to roles. The permissions assigned determine what each user can access in Helix.
- Centre Settings
  Manage your centre's settings and associated details such as adding a new centre, recording your organisation ID to integrate with MyMedicare, updating centre profile, updating demographics details, billing information, work areas and other relevant details.
  - Display Centre Settings Centre Management
    Display the centre management from settings menu. Record the MyMedicare organisation ID provided by MyMedicare online in Helix .
  - Add a New Centre
    Add a new centre and related information, such as demographicscentre profile, billing, organisation site ID, clinical, messaging settings and other centre settings.
  - Edit a Centre
    Update the required centres and their associated information such as demographicscentre profile, pathology settings, work area, imaging settings and other details.
  - Finance Configuration
    Configure the centre billing details and default fee schedule for patient services.
    - Configure Centre Billing
      Add your centre's account details, default billing type, default billing items for different scenarios and your Modified Monash Category for Medicarebilling incentive items.
    - Fee Schedules
      Maintain the default fee schedule for patient services that are not bulk billed or DVA-related, import updated MBS and DVA fee schedules into your instance of Helix, and create customised fee schedules.
      - Display Fee Schedules
        The fee schedules available at your health service are listed in the Fee Schedules window.
      - Customise Fee Schedules (Override Schedules)
        Create custom fee schedules (or Override Schedules), if you want to charge different fees per-state, per-practice, or even per-user.
      - Add Fees Manually
        Add new fees manually and create multiple fee rates for all the schedules.
      - Edit Fees
        Update the fee rates for existing fee schedules in Fee Schedules panel.
      - Add Private Billing Fees
        Add private billing fees to Medicare item numbers and set an effective date.
      - Medicare Benefits Schedule Import
        Helix is initially supplied with the Medicare Benefits Schedule (MBS) already loaded. Import updated versions as they become available.
- Immunisation Schedule Management
  Create a new immunisation schedule, edit the schedule and activate it.
- Template Management
  All templates used in the Letter Writer are managed from the Template Management system.
- Preferences
  Enable ePrescribing, RTPM and set your display preferences.
- Abbreviations
  Abbreviations are essentially frequently used text inserted into a patient's consult using keystrokes.
- Certificates
  PKI certificates are required by many businesses for maintaining access to digital health tools including electronic prescribing and My Health Record.
- Audits
  Use the Audit log to check user access, reauthentication, and any changes made to your patient's personal records.
- Migration to Helix
  Helix uses a FHIR-based tool to migrate your MedicalDirector Clinical data using an iterative approach.

Add Fees Manually

Add new fees manually and create multiple fee rates for all the schedules.

Before you begin

Permissions:

Update Fee Schedule

About this task

Add a new fee rate manually in the Add Rate section from Fee Schedules settings.

Procedure

To add a new fee manually:

Select user > Settings.
Select Billing > Fee Schedules.
The Fee Schedules window is displayed.
Click Add Item.
In the Add Fee window, complete the following information:
1. In the Code field, enter a code of your own design.
2. Status - Displays whether the fee is active.
  Note:
  The Effective Date field determines whether the fee is available for use, as shown in the image below.
3. In the Description field, enter a description of the fee.
4. Service item indicates one or more options applicable to the fee.
5. In the GST Rate field, enter the GST rate, if this fee has GST applied.
6. From the Schedule list, select the schedule to which the new fee applies.
  In this example, we have selected Default Schedule.
7. In the Effective Date calendar, select the date from which the new fee is effective.
8. In the respective billing type fields, enter the fee rates.
  In this example, we have different rates for Private, Pre-Employment, and Workers Compensation billing. The available options depend on the schedule you have selected:
  - If the rates are valid for a limited time, click Add rate to create a new rate Effective Date entry. By doing this, you can configure a set of fee changes well in advance, knowing they will be available when they should be.
  - To delete an effective date entry, click Delete.
Click Save.

Results

When you save, the Add Fee window title becomes Edit Fee.

What to do next

To close the Edit Fee window, click Close.