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Finance
Make electronic claims with Services Australia, including Bulk Bill claims, or if your health service operates fully or partially as a private business, bill a patient privately; and balance your banking records.
Fee Schedules
Maintain the default fee schedule for patient services that are not bulk billed or DVA-related, import updated MBS and DVA fee schedules into your instance of Helix, and create customised fee schedules.
Add Fees Manually
Add new fees manually and create multiple fee rates for all the schedules.

Finance
Make electronic claims with Services Australia, including Bulk Bill claims, or if your health service operates fully or partially as a private business, bill a patient privately; and balance your banking records.
- Record a Visit
  Create a visit for a patient, add the patient to the patient queue, and initiate the billing process for all types of visits. Alternatively for previous consults, create a visit and bill the patient.
- Patient Claims
  For private billing, transmit patient claims to Medicare so that patients can receive a rebate from Medicare as part of the billing process.
- Medicare Bulk Bill
  For eligible patients, bulk bill the cost of the consult directly to Medicare, using Medicare Australia's online claiming.
- Workers Compensation
  Process Workers' Compensation claims using Helix
- Invoices
  If required, adjust any visit details for a patient's private invoice after it has been issued.
- Receipts
  When payment has been received from an account holder or Services Australia, receipting can be performed for all invoices.
- Transaction History
  View the transaction history for individual patients or account holders, refunds and write-off summaries.
- Banking
  Use the Bank panel to view deposited items and balance your banking records.
- Financial Reports
  Helix provides these reports on the Financial Reports tab.
- Configure Centre Billing
  Add your centre's account details, default billing type, default billing items for different scenarios and your Modified Monach Category for Medicarebilling incentive items.
- Fee Schedules
  Maintain the default fee schedule for patient services that are not bulk billed or DVA-related, import updated MBS and DVA fee schedules into your instance of Helix, and create customised fee schedules.
  - Display Fee Schedules
    The fee schedules available at your health service are listed in the Fee Schedules window.
  - Customise Fee Schedules (Override Schedules)
    Create custom fee schedules (or Override Schedules), if you want to charge different fees per-state, per-practice, or even per-user.
  - Add Fees Manually
    Add new fees manually and create multiple fee rates for all the schedules.
  - Edit Fees
    Update the fee rates for existing fee schedules in Fee Schedules panel.
  - Add Private Billing Fees
    Add private billing fees to Medicare item numbers and set an effective date.
  - Medicare Benefits Schedule Import
    Helix is initially supplied with the Medicare Benefits Schedule (MBS) already loaded. Import updated versions as they become available.

Add Fees Manually

Add new fees manually and create multiple fee rates for all the schedules.

Before you begin

Permissions:

Update Fee Schedule

About this task

Add a new fee rate manually in the Add Rate section from Fee Schedules settings.

Procedure

To add a new fee manually:

Select user > Settings.
Select Billing > Fee Schedules.
The Fee Schedules window is displayed.
Click Add Item.
In the Add Fee window, complete the following information:
1. In the Code field, enter a code of your own design.
2. Status - Displays whether the fee is active.
  Note:
  The Effective Date field determines whether the fee is available for use, as shown in the image below.
3. In the Description field, enter a description of the fee.
4. Service item indicates one or more options applicable to the fee.
5. In the GST Rate field, enter the GST rate, if this fee has GST applied.
6. From the Schedule list, select the schedule to which the new fee applies.
  In this example, we have selected Default Schedule.
7. In the Effective Date calendar, select the date from which the new fee is effective.
8. In the respective billing type fields, enter the fee rates.
  In this example, we have different rates for Private, Pre-Employment, and Workers Compensation billing. The available options depend on the schedule you have selected:
  - If the rates are valid for a limited time, click Add rate to create a new rate Effective Date entry. By doing this, you can configure a set of fee changes well in advance, knowing they will be available when they should be.
  - To delete an effective date entry, click Delete.
Click Save.

Results

When you save, the Add Fee window title becomes Edit Fee.

What to do next

To close the Edit Fee window, click Close.